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Cottsway reception

Complaints and feedback

If you feel we have done something well, got something wrong or provided a poor service, please tell us. If we have made a mistake, we want to have the opportunity to put things right. You can give us your feedback online, by phone, email, social media, by letter or in person.

  • Our complaints procedure
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    If you make a complaint, we will:

    • Acknowledge your complaint.
    • Ask you at the start what outcome you are hoping for.
    • Inform you of what action we will take to bring your complaint to a satisfactory conclusion.
    • Resolve your complaint quickly and fairly. You will have the chance to discuss this in person with us and can bring a relative, friend or advisor if you wish.
    • Phone you once we have resolved your complaint to ask you how satisfied you are with how we handled it. This call is made by an independent organisation who has not previously been involved in the process, so you can speak freely and honestly.
  • How we will respond to you
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    A customer service advisor will log your comments and share your feedback with the relevant service manager as soon as you get in touch.

    Feedback with investigation

    Our customer services advisors have up to 48 hours to investigate your concerns and will either offer a resolution or pass the matter on to one of our complaint handlers. If after 48 hours you are still dissatisfied with the way that your concerns have been handled, we will then begin our complaint process.

    Complaints (stage 1)

    If applicable, we will inform you who has taken over your case and give you a courtesy call on day 5 to update you on progress.

    Our aim is to reach a satisfactory conclusion within 10 working days of you first raising the issue. However, if you remain dissatisfied after this time, your case will be escalated (stage 2).

    Complaint escalation (stage 2)

    If you remain dissatisfied with the solutions offered after 10 days, a senior manager will review your case. They will call you to introduce themselves and will have 5 days in which to resolve your case.

  • Unresolved issues
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    You have the right to escalate your complaint to a designated person, such as your local MP or councillor, if you do not feel that we have resolved the issue satisfactorily.

    You may also consider taking your complaint to the independent Housing Ombudsman Service

  • What we do with your feedback
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    We value all feedback and use this to help us improve our services.

    We publish a quarterly summary of the feedback we have received and some of the improvements to services made as a result:

    Our Scrutiny Group also regularly review our performance based on the customer feedback we receive: